Remington Logo

Hello, you are using an old browser that's unsafe and no longer supported. Please consider updating your browser to a newer version, or downloading a modern browser.

Receptionist-Haddonfield

Hero Arrow

Receptionist

DEPARTMENT: Human Resources
FSLA STATUS: Exempt
SUPERVISOR: Human Resource Director
OFFICE: Haddonfield, NJ

POSITION SUMMARY:

Remington & Vernick Engineers is in search of a charismatic individual to join our team.  This person will be the first point of contact for our organization.  This individual must be able to multitask, work well under pressure and is a team player.

 

PRIMARY DUTIES:

  • Answer phone, screen and forward to appropriate office or staff
  • Greet and monitor all incoming guests and clients
  • Deal with queries from the public and customers
  • Prepare office, including conference room for daily use
  • Maintain conference room, facilitate meetings and equipment, i.e. calendar, luncheons, appearance
  • Set-up video and telephone conferences as needed
  • Maintain postage machine
  • Generate and Coordinate the distribution of internal and external mail, i.e. inter-office, USPS, FedEx, UPS and certified mail
  • Return receipt to requested staff for the certified mail
  • Coordinate the sale of plans and specs; responsible for tracking payment
  • Maintain and track monthly spreadsheet of P&S available for sale
  • Ensure the conference room and front door are locked daily at the close of business
  • Maintain petty cash
  • Ensure postage supplies are fully stocked
  • Maintain copy room and copier
  • Order/Stock supply cabinet located in conference room
  • Coordinate the stocking of ladies’ room supplies with Maintenance Department
  • General data entry and utilization of Microsoft office products
  • Back up support of the Partners Executive Assistant on an as needed basis
  • Assist with building maintenance request tracking and vendor coordination
  • Prepare, maintain and track archived files

 

KNOWLEDGE, SKILLS and ABILITIES:

  • Strong oral and written communication skills
  • Ability to define problems and offer solutions
  • Strong organizational skills and attention to detail
  • Strong knowledge of Microsoft Office products
  • Ability to work in groups as well as individually
  • Knowledge of administrative and clerical procedures
  • Strong ability to multitask

 

EDUCATION/EXPERIENCE:

  • High School Diploma
  • Minimum of two (2) years’ office experience preferred

 

CERTIFICATIONS/LICENSES REQUIRED

  • N/A

 

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

While performing the duties of this job, the employee occasionally works in the field and may be exposed to outside weather conditions. Work requires frequent and prolonged computer use. May require occasional lifting up to 25 pounds.

 

This company is an Equal Opportunity Employer. We invite resumes from all qualified, interested parties, regardless of race, gender, national origin, religion, sexual orientation, disability, age, or any other protected classification under national or local law.

 

While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary.